Last Updated: August 17, 2025
1. Introduction
Welcome to Invocile (“we,” “us,” or “our”). This Privacy Policy describes how we collect, use, disclose, and protect the personal data of users (“you” or “your”) through our online invoice management system and associated services, including invoicing, auto-reconciliation, billing reminders, customer dashboards, etc.
2. Scope and Controller
This policy applies to all personal data collected via Invocile’s website and platform (invocile.com) for both registered users and casual visitors.
3. What Information We Collect
- Information you provide: Account registration details (e.g., name, email), invoice recipient data (client names, addresses, contact), payment preferences, multi-currency settings.
- Automatically collected data: IP address, device and browser type, usage logs to monitor platform performance.
- Cookies and tracking: We use temporary cookies on the login page and persistent cookies (e.g., to remember your name/email when leaving comments.
4. How We Use Your Data
- To Provide Services: Enable invoicing, reminders, auto-reconciliation, dashboards, and customer support.
- To Improve Services: Analyze usage and performance to enhance platform reliability.
- Security and Compliance: Support login security, detect fraud, and ensure system integrity.
- Communications: Send administrative messages (password resets, billing updates), feature announcements, product changes.
5. Cookies and Tracking Technologies
We employ:
- Essential cookies: To maintain login sessions and platform functionality.
- Preference cookies: E.g., to save your name/email when leaving comments.
You may configure your browser to refuse cookies, though doing so might affect platform usability.
6. Disclosure of Information
We may share your data with:
- Service providers: Entities assisting with hosting, analytics, email delivery, support, etc. in line with arrangements that restrict use to only service provision.
- Affiliates or buyers: If Invocile undergoes a business change (e.g., sale, merger), data may be transferred accordingly.
- Legal compliance: We may disclose personal data to comply with laws or respond to legal requests.
7. Data Retention
We store user and invoice-related data for as long as your account is active or as needed to provide our services. We retain analytic and logs for reasonable periods to ensure legal compliance and operational stability.
8. Your Rights and Choices
Depending on your location, you may have the right to:
- Access, correct, or delete your personal data.
- Withdraw consent where processing is consent-based.
- Opt-out of non-essential communications and tracking.
To submit any request, contact us as described below.
9. International Data Transfers
Your data may be stored and processed in countries where our service partners operate, which may have different privacy laws. By using Invocile, you consent to such transfers.
10. Changes to This Policy
We may update this Privacy Policy occasionally. We will post changes here with a new “Last Updated” date and may notify you via email or platform notice if changes are significant.
11. Contact Us
If you have questions, concerns, or requests regarding your privacy, reach out to:
Email: contact@invocile.com